Xero + Precision

Revenue versus budget is the most fundamental operating question — and most businesses answer it once a month, after the fact. Precision pulls your Xero data continuously so you know in real time whether you're tracking ahead or behind your plan. When you're behind, Precision identifies whether it's a volume issue, a timing issue (invoices delayed), or a structural miss — and recommends the appropriate response. Knowing a week into the month that you're 20% behind plan gives you time to act; knowing at month-end gives you time to explain.

AR aging is the leading indicator of cash flow problems that most businesses only check when they're already in trouble. Invoices over 60 days are at serious risk of never being paid — the collection rate drops sharply after that threshold. Precision monitors your Xero AR aging in real time and alerts you when invoices cross the 30-day mark with no payment activity. For most service businesses, a structured follow-up process triggered at 7, 14, and 30 days past due recovers 70–80% of overdue invoices before they become write-offs.

Margin trend is the most important financial signal most business owners aren't watching monthly. If margin is compressing 2 points per quarter, it's invisible in any single period but devastating over a year. Precision calculates gross margin from your Xero data by period and alerts you when it moves outside a normal range — so you can investigate the cost driver before it becomes a structural problem. A 5-point improvement in gross margin on $1M revenue is $50k in additional profit without a single new customer.

Cost growth that outpaces revenue growth is a silent profitability leak. It's almost never one big line item — it's five or six small ones growing steadily and unnoticed. Precision tracks your Xero expense categories as a percentage of revenue over time and surfaces the ones drifting upward. This is the data that makes vendor renegotiations, headcount decisions, and subscription audits concrete rather than speculative. We'll help you quantify the impact of pulling specific levers.

Cash flow forecasting is the single highest-value financial capability most small businesses don't have. Precision combines your Xero AR aging, AP schedule, and historical patterns to model expected cash in and cash out over the next 30 and 60 days. When the model shows a shortfall, you have weeks to respond — not days. The difference between a $50k credit line drawn at 6% (planned) and one drawn at 18% (urgent) is a meaningful cost of capital difference. Precision makes the planned version possible.